Privacy Policy

This privacy policy describes how BINAM CANADA — Pan-Canadian Bamileke Association (hereinafter “we”) collects, uses and protects the personal information you provide to us as part of your participation in the congress and your use of the Congrès Bamiléké Canada 2026 website.

This document is a template. Before official publication, have it reviewed by qualified legal counsel in the applicable jurisdiction (Province of Quebec, Canada).

Data controller

The data controller for the personal information collected through this site is:

BINAM CANADA — Pan-Canadian Bamileke Association
123 Heriot Street, Drummondville (Quebec) J2C 1J4, Canada
Email: privacy@cbc.local

Information collected

We collect the following information only when you voluntarily provide it:

• Identity: last name, first name, title.
• Contact details: email address, phone number, postal address.
• Participant profile: organization, city, dietary preferences, accessibility needs.
• Payment: amounts, taxes, payment method (card numbers are handled directly by the payment provider and are not retained in our systems).
• Browsing: IP address, pages viewed, technical cookies.

Purposes of processing

Your personal information is used to:

• process your registration and payments;
• send you practical event information (times, rooms, shuttles, changes);
• issue confirmations, invoices and official receipts;
• respond to requests sent via the contact forms;
• improve the quality of the site and the participant experience;
• meet our legal and tax obligations.

Legal basis

Depending on the purpose, processing relies on the performance of the contract (your registration), your consent (optional communications), our legitimate interest (site security) or our legal obligations (accounting, taxation).

Data retention

Your information is kept for as long as needed to fulfill its intended purpose, then archived or deleted in accordance with applicable legal retention periods (notably 6 years for accounting records).

Sharing of information

Your data is never sold. It may be shared with:

• our technical providers (hosting, payment, email delivery), bound by contract to confidentiality;
• public authorities when required by law.

Cookies

The site only sets cookies strictly necessary for its operation (session, registration cart). No advertising or third-party tracking cookies are used without your consent.

Your rights

In accordance with applicable legislation (Province of Quebec, Canada), you have a right of access, rectification, deletion, withdrawal of consent and portability of your personal information.

To exercise these rights, write to us at privacy@cbc.local specifying the nature of your request. A piece of ID may be required to verify your identity.

Security

We implement reasonable technical and organizational measures to protect your information against unauthorized access, loss or disclosure: encryption of exchanges (HTTPS), restricted access, regular backups.

Changes

We may update this policy to reflect changes in our practices or legal obligations. The date of the latest update is shown at the top of this page.

Contact

For any question regarding this policy or your personal information, contact us at privacy@cbc.local.